Merchandise Vendor General Info

 
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Merchandise Vendor,  

It is with great pleasure that we welcome your application for participation in our 2019 Caledonia Celtic Festival.  This is the inaugural year for our festival which includes music, sports and great entertainment. Friday June 21st, 2019 will see the festival gates open from 5 p.m. until 11 p.m.  Celtic entertainment will be offered in our Celtic Pub Tent for a nominal $5.00 cover charge.  

Saturday June 22nd, 2019 from 8:00 a.m. to 8 p.m. will be the festival main event at the Caledonia Fairgrounds located in Caledonia, Ontario.  This will provide you with the opportunity to market your merchandise and showcase your products to our attendees. The parade will take place inside the grounds in time for the official opening at 12:00 noon.  The Merchandise Vendor Team Leader Anita McGlashon and volunteers will be responsible for communications and providing assistance.

Vendors have the option of setting up either on Friday or early Saturday.  If you are interested in being open for business Friday evening please communicate this.  We would be interested in providing our attendees and participants with the opportunity of shopping at least for part of Friday evening if this is possible.  The rear gate will be used for participant vehicular traffic and entrance to the grounds. There will be a tent located near the rear gate for vendors, clans and historical groups to get information, gate and parking passes on Friday from 2 p.m. until 6 p.m.  The front gate will be restricted to pedestrian traffic during the festival. While there will be security on the site overnight, we ask that you avoid leaving any items of value unattended overnight. For those setting up on Saturday your vehicles will need to be unloaded and parked in the designated parking areas before 8:00 a.m. when the gates open to our attendees.  Motor vehicles will not be allowed entrance to the grounds after 8:00 a.m. due to public safety concerns. Vehicles are not allowed to park beside the tents and can only park in the designated parking areas. Vendors should be “open for business” by 8 a.m. and remain intact until 5:30 p.m. We do not want any vehicle movement on the grounds after the gates open at 8 a.m. nor until after closing ceremonies end at 5:30 p.m.  Security will need to provide assistance for safe vehicle movement at that time. Entertainment continues in the Celtic Pub Tent Saturday until 8:00 p.m.

A space up to 15’ width x 10’ depth will be provided without power for your use.  Two ground entrance passes and one designated area parking pass will be included at no additional cost with your registration fee of $125.00 plus HST.  If you require standard household power or water, each connection will be $25.00 + HST. We may not be able to provide non-standard power. You will be required to provide proof that Caledonia Celtic Festival is named as an additional insured on your policy.  Any additional information will be communicated to you by email. Caledonia Celtic Festival reserves the right to approve only those vendors that have “Celtic” influenced or related merchandise and to approve only a realistic number of vendors with similar or competing products.  Merchandise vendor spaces will be allocated on a “first-come” and “first serve” basis for similar or competitive product vendors. Communicate your intention to attend after approval with any additional requirements on the registration (disabled parking for example). Registration and signed contracts are required by the end of April.  E-mail amcglashon@rogers.com with any additional questions.  For corrections in your contact information please let us know as soon as possible by email or phone and we will correct our festival contact records.  The Caledonia Celtic Festival directors and volunteers appreciate your application.

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Anita McGlashon (519-829-8613)